Bangladesharchives


BARMS, Infofort Ltd. and BARM Netherlands sign Memorandum of Understanding for development of Archival Education in Bangladesh, 3 November 2018
November 17, 2018, 8:59 pm
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On 25 of February  delegates from Bangladesh Archives and Records Management Society (BARMS), DataFort Ltd. (franchise of InfoFort), and Bangladesh Archives and Records Management Support Group Netherlands gathered in Uttara, Dhaka, to work out a Memorandum of Understanding (MoU) for the development of archival education in Bangladesh. Present were: prof. Sharif uddin Ahmed, Md. Lutful Haque, Nazimuddin, Khusru, Elias kanchon, Florus Geraedts and Sigfried Janzing. In this way strengthening the existing relations and cooperation existing since 1995 between archivists and record managers from Bangladesh and The Netherlands to further development in the area of records management and archival education. As vision  delegates decided to:

Increase transparency and accountability for good governance (a) and access to meaningful historical data for archival research (b) in Bangladesh;

By educating Bangladeshi students, archives staffs and staffs in record rooms in archives and records management, in this way becoming professionals having in mind the ethical code of the International Council on Archives (ICA); 

For this to happen promote and implement education and training in archives and recods management (ARM) and promote efficient archiving with adaptation to repeated changes of technologies and increased information life cycle;

And thus bringing Bangladesh in a better position regarding ARM.

After 8 months of hard work by the partners on 3 November MoU was officialy signed at the Begum Sufia Kamal Auditorium of the Bangladesh National Museum. A special Seminar on Archives in Bangladesh was organised by BARMS for this special event.

The press-report on the occasion in The Librarian Times:

“Former caretaker government adviser Akbar Ali Khan said that the government records should be preserved in multiple places. Because they could be required at any time. He said this while addressing a seminar organized by Bangladesh Archives and Records Management Society (BARMS) as the chief guest.
The seminar was held at the Begum Sufia Kamal Auditorium, Bangladesh National Museum, Shahbagh, Dhaka titled ‘Archives in Bangladesh–Past Present Future’ on 3 November 2018.
Akbar Ali Khan also said that everyone needs to understand the requirements of the documentation. Everyone needs to know the necessity of this. While working in the World Bank – after the Twin Tower attack, the World Bank began to save all their records in the head office as well as in other states – he added.
The key-note paper titled ‘Record Management: Archives, Law and Education’ was presented by Professor Dr Mezbah-ul-Islam, former chairman of Department of Information and Library Management (ISLM), University of Dhaka (DU). Professor Dr Kazi Mostak Gausul Haque, Chairman of the same department, DU discussed on the key-note paper.
On the occasion, a Memorandum of Understanding was signed to establish educational institutions for the development of the country’s archives. BARMS, Infofort Limited (Dhaka) and Archives and Records Management – Netherlands signed on the MoU.
Dutch Archivist Florus Geraedts and Sigfried Janzing joined the MoU signing ceremony over Skype representing Netherlands.
Professor Dr Sharif Uddin Ahmed, President, BARMS presided over the signing ceremony and the seminar while Mr Jalal Ahmed, Additional Secretary, Government of the People’s Republic of Bangladesh and General Secretary, BARMS gave a welcome speech. The Director General of the Directorate of Archives and Libraries Mr Dilip Kumar Saha and the Director General of Bangladesh National Museum Mr Muksodur Rahman Patwary also spoke as the Special Guests.
Around 120 people including ISLM students, MPhil and PhD researchers, library professionals were present in the seminar.”

Some impressions of the road to the MoU, 25 February – 3 November 2018:

InfoFort Savar

The working Group BARMS, InfoFort, BARM NL on 25 February:

Signature and Seminar, 3 November, National Museum Bangladesh:

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Meeting of BARMS Executive at Asiatic Society, Dhaka, 1 June 2018
May 30, 2018, 9:58 pm
Filed under: Uncategorized

A meeting of the Executive Committee, BARMS, is convoked by Professor Sharif uddin Ahmed, acting president. It will be held on Friday 1 June 2018 at 4 PM at the Office Room of the Asiatic Society Heritage Museum, 1 Secretariat Road, Nimtali, Dhaka -1.

The main purpose of the meeting is to discuss organizing the observation of the International Archives Day Bangladesh (IADB) 2018. The meeting would also discuss the overall position of BARMS and end with_ Iftar_from Chowkbazar.

Agenda :
1.       Confirmation of the proceedings of the last meeting
2.       Observation of the International Archives Day 10 June 2018
3.       Memorandum of Understanding (MOU) with four other members
to set up an Institute of Archival Studies
4.       Registration of BARMS under the Society’s Act
5.       Fund Raising
6.       Miscellaneous



ON ARCHIVES @Jessore Government City College, Jessore Town, 13 january 2018
January 27, 2018, 10:49 pm
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“Jessore Government City College, situated in the heart of Jessore town, is one of the oldest and leading colleges in the South Bengal as well as in the country. This college has achieved a prestigious position in the history of education of the nation”, (from: http://jgcc.gov.bd/).
Florus Geraedts and Elias Kanchon visited this college on the 13th of January to give a training on record keeping and archives management. Subjects of the training:
1. Records and archives as essential and significant part of a nation’s information resources
2. Role and function of these records and archives in society:
    a) basic tool for government planning
    b) rendering good service to the public
    c) prove of citizen’s rights
    d) enhancing transparency and accountability
    e) historical research and debate
3. Management of records and archives (filing, storage, appraisal, arrangement and description, etc.)
4. Open floor / questioning
Total amount of participants: 112, teachers, staffs and Students of JGCC:

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Meeting of BARMS Executive at ISLM Department Dhaka University, 14 October 2017
October 16, 2017, 9:24 pm
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Before the meeting of the BARMS Executive at 4 PM, Elias Kanchon had a network meeting at The International University of Business, Agriculture & Technology (IUBAT), Uttara, Dhaka. Participants were Monowara Sarwar & Kohinur of the Library Department, Rabiul Islam, special Aid to the Vice-Chancellor of IUBAT, and Shohag of EEE Lab. Discussion was about archives planning at IUBAT, contributions to the International Conference on Archives & Records Management (ICARM) on 24 February 2018, Rabiul’s newly established Politechnical Institute in Nilphamari, Jaldhaka (by his NGO Oasis for Posterity) and his plans to establish training on Right to Information & Archives by OfP in Nilphamari, Jaldhaka, together with Florus Geraedts and Sigfried Janzing, and finaly how to strengthen the Archives Movement.
Meeting of the Executive of BARMS took place from 4 PM till 6 PM and was all about planning of the second ICARM on 24 February 2018.
1. Options of the title of the conference: Archives is Past, Present, Future” or “Archives in the Digital World”
2. It was decided that ICARM 2018 will be a two days conference with local and international speakers, discussion, seminars and a cultural programme
3. Co-organizers are the Ministry of Cultural Affairs and Dhaka university ISLM Department
4. Suggested Chief Guests: Asaduzzaman Noor, Minister of Cultural Affairs of the GOB (1st day of the conference) and Abul Maal Abdul Muhith, Finance Minister of the GOB (2nd day of the conference)
5. Date of ICARM: 24 February 2018 (date of Establishment of BARM Society was 24 February)
6. Invitations to 30 speakers from Australia, Canada, India, Malaysia, Netherlands, Nepal, Srilanka, UK, USA
7. Funding, think of: GOB, BARMS, SWARBICA, ICA-FIDA, Netherlands BARM, IRMT.
8. Two new committees were established for reasons of organizing ICARM:
        1. A Financial Committee
        2. An International Committee.
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Meeting of the Executive of BARMS, 23 September 2017, National Museum, Dhaka
October 1, 2017, 8:12 pm
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Abstract of the Minutes of the meeting:

1. Decision to organize an International Seminar on Archives Past, Present and Future in February 2018 (2nd ICARM – International Congres on Archives & Records Management).
2. Decision to organize a workshop on Archives and Records Management in this month of October
3. Decision to organzie a meeting with cultural secretary to discuss the monitoring of  records management all over the country and hand over the letter to the cultural secretary issued from MOPA.
4. Organize an inspection visit to Dhaka Collectorate Record Room.
5. Discussion on establish of an Archives Training Institute Bangladesh (ATIB) for Archival studies.
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Right to Know Day, 28 September
September 5, 2017, 7:32 pm
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Wouldn’t it be a good idea for tbe Archives Movement Network Bangladesh to prepare the celebration of the 28 September 2017: Right To Know Day? Archives are basic tool for Right To Information and Right To Know.

See for example: IID celebrated the International Right to Know Day on 28 September 2016 with a RTI awareness rally. The Institute of Informatics and Development
(IID) joined the Information Commission and other organisations to celebrate the day with a morning rally in Dhaka. Honorable Minister of Information Hasanul Haq Inu MP, Chief Information Commissioner Professor Dr. Md. Golam Rahman, local government representatives, NGO representatives and common citizens attended the rally. IID colleagues attended the rally that was held at the National Museum in Dhaka. IID is a public policy institute promoting evidence-informed inclusive policy. IID is registered as a nonprofit institute in Bangladesh under Section 28 of the Companies Act 1994.



Visit 21 August to Bhola, Barisal Division, by Elias Kanchon and Shahedul Chowdhury for Archives awareness programme
August 29, 2017, 10:59 pm
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1. Visit to Fozilatunnessa Government College
We started our program at Fozilatunnessa Government College meeting shortly with College principal Samsul Alam for a discussion on archives and archives management. College Principal introduced us with the College record-keeper to learn more about management of College’s archives. What we discovered after meeting the record-keeper was:

There is still no awareness about ARCHIVES and Record Management systems. There were some files, which files had no date and no file access code. The Registrar and Record keeper wanted to know from us more about the system of Archives Management. This is an important step because expressing this wish by the registrar is the same as expressing the need for training in Archives and Archives management which is the start of awareness!

College Principal suggested us for next programmes to bring with us a Government – given letter of introduction or certificate.

2. Visit to Bhola Municipality
As our next step we went to the Municipality of Bhola in order to meet with staffs of the so called Room of Certificates (Birth registration, Tax collecting, Land registration) and documents service. We saw their documents systems and talked about storage of original documents, specially in hard copy form. Our first findings of this visit:

There was no real Archives Room (repository), they just were using a room as a sort of “store house” to put in their Documents. There was still lack of awareness about system and method of Archives & Record Management. And important to note: there was no connection with the National Archives of Bangladesh in Agargaon, Dhaka to transfer records in the future.

3. Meeting with members and journalists of the Bhola Pressclub
After the programme at Municipality of Bhola, we went to the Bhola Press Club and met and discussed with Mr. Khoslo. He is working as Press Club Office Assistant. We collected the cell phone numbers of Pressclub President, General Secretary and the Prothom Alo
Journalist Mr. Niamol with whom we had a meeting of 30 minutes. After that, he shared all Pressclub members names, pictures,  e-mail adresses and contact cellphone numbers. We got a complete list of key-persons.

4. Meeting at the Bhola Pressclub with Umme Ema’s youth group
We met with all members of Umme Ema’s youth group at the Pressclub Hall for meetings for a first training / discussion about the need of archives and archives management:
Explaning essential archival questions:
1. What are Archives?
2. What is the relationship between Archives and Good Governance.
3. How can we preserve our documents as archives
4. Importance of  archives for government, Non-government organization (NGO), as well as for our Personal Life.
5. Why to use Archives for Right To Information of citizens, for research and writing decent / reliable history, for planning hospitals and schools, for environment control, producing reliable original and powerful archival documents for these reasons.
6. Elias gave 3 practical examples:
1. Archival documents in Netherlands about the building of the Jamuna Bridge.
2. Cricket as started in Kishoreganj.
3. Touhid Hasan Moyna Bhai in bogra, about his Family Archives and feelings.
7. The amount of Archivists needed in Bangladesh as well as according to international standards.
8. Bangladesh Medical & Dental Council (BM&DC) requirement that all Medical Colleges & Hospitals must have their own Archives Repository and Archivist staffs. Without this the BM&DC will not give any permission for establishing such a hospital & medical college. We know this information also from Florus and from Shamim, since 2 years archivist of the Dr Gazi Mizan Medical College and Hospital in Khulna
8. Especial lecture about the importance of archives as tool for the RTI Act. How helpful archives are as tool for RTI for giving power to the citizens.

All participants were quite happy about the lectures of Elias and Shahedul which were finalized with an important OPEN FLOOR DISCUSSION with the young leaders with remarks like:
1. Archives management and Right To Information and Good Governance is a very much sensitive matter, we should know more and more about it.
2. While acquiring more knowledge about Archives and Information in Society and Government the young persons like in Umme Ema’s group and other local groups of the Archives Network should visit schools, hospitals, health care centers, local government offices etc. and start discussions with the staffs about use and management of the Archives.
3. These visits will enlarge the awareness of the importance of archives and records and the GROWING NEED for taking BETTER CARE for these archives and records.
4. Connection is needed of the members of Archives Network with Local Government on Archives and discuss use of Archives by the media (local newspapers and TV channels) and specially with local Pressclub.
5. Archives are tool of real development of our country Bangladesh, archives are needed for real use of the Right To Information Act of all Government officials and VERY IMPORTANT, of ALL Citizens. Archives will be the sources for good quality of Research and writing of our History. Archives as a tool also will help and improve general management by government, schools, colleges, private enterprises and specially improve the planning.

If our Archives Network members find any problems in Archives management and use they can get in contact with coordinating persons in Archives Network. Elias gave the participants the book “60 Questions on NGO – Archives” and the  RTI leaflet, explaining about the Right To Information, RTI act 2009,  written by Lutful Haque and Azizul Rasel.
Meeting finished at 03:15 PM

After the Program we returned to our Hotel, took rest and went to the restaurant for taking our lunch. In the evening we started our return journey from Bhola to Dhaka by launch.

By: Elias Kanchon & Shahedul Chowdhury