Meeting Executive Committee BARMS, 29 October 2016
October 27, 2016, 5:08 pm
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The next meeting of the Executive Committee of Bangladesh Archives and Records Management Society (BARMS) will be held on Saturday 29 October 2016 at 3p.m. at the Conference Room of the Department of Information Science and Library Management of Dhaka University.

Agenda :
1.  Confirmation of the proceedings of the last meeting held on 30 April 2016
2.  Reporting by Mr. Lutful Huq, Member, EC BARMS on ICA Conference held in Seoul, South Korea and Discussion with ICA President about BARMS Institute of Archival Studies at Dhaka.
3.  Launching of a Diploma Course in Archival Studies at Dhaka University
4.  Workshop on Records Management and Records Keeping at Barisal
5.  Letter to the Cabinet Division regarding the renovation and development of District Record Rooms following the financial assistance through national budget
6. Visit to District Record Rooms for example Dhaka District Record Room by BARMS Delegates
7.  Preservation of Record Rooms as Heritage Monument – Mymensingh
8.  Courtesy call to Honorable Cultural Secretary, Cabinet Secretary, Director of National Archives by a Delegation of BARMS
9.  Publication of the forthcoming brochure / souvenir of BARMS for Annual General Meeting.
10. Fund Raising
11. Any Other Business.

Meeting Md. Lutful Haq, FAB/BARMS – David Fricker, ICA president at the Seoul ICA Congress, September 2016
October 3, 2016, 8:49 pm
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From 5 – 9 September Md. Lutful Haq, initiator of Friends of Archives Bangladesh (FAB) community and member of Bangladesh Archives & Records Management Society (BARMS) visited the ICA Congress in Seoul. On this occasion he met twice with David Fricker, ICA president, to discuss Bangladesh archival development. In June this year René Spork and Sigfried Janzing, board members of Dutch BARM, had already met David at the KVAN Congress in Haarlem and suggested a follow up meeting with Bangladesh representatives at Seoul.

On 8 September in the morning Lutful met David for the first time where he explained the actual Archives & Records Management situation in Bangladesh and informed David about the initiatives and activities by public & private organizations on this issue. Lutful also showed existing archives literature in Bangladesh from National Archives Bangladesh (NAB), FAB, BARMS, Heritage Archives Bangladesh History Rajshahi (HABHT) & Committee on Right to Information (CRTI). David was impressed when seeing the literature in Bangla,  especially the translation of the ICA pamflet (60 questions …) and the UDA poster. He acknowledged those works as a very professional job!

Lutful discussed with David the possibilities of ICA assistance to establish an Archives & Records Management Institution in Bangladesh alongside the rolling out of further ARM projects. A paper with these plans was handed out to David. Regarding establishment of a training institution and ARM activities, David suggested that ICA can play a supporting role if initiatives are taken by Bangladesh institutions and government, professionals or established ARM communities and networks.

Further recommendations of David to Lutful were:

  1. For Lutful to join SWARBICA (South West Asia Region Branch of ICA) to strengthen the regional network
  2. To talk with Dr. Fred van Kan regarding financial assistance for establishment of ARM Institution and to support the rolling out of ARM projetcs
  3. To talk with Claude Robert from Canada regarding the publication of ARM literature.

Lutful met all concerned persons of SWARBICA at the conference except the chairperson.  Claude Robert agreed to send useful ARM publications for translation into Bangla. Finally Fred van Kan suggested Lutful to apply for a small allocation of funding to FIDA, until further initiatives will be taken by the government of Bangladesh. Davis asked Lutful to keep in touch with him about the further development and establishment of the network of archivist at home.

Back home Lutful met with the new Director General of NAB and informed him about the outcome of Congress and discussions with David Fricker. He requested DG to establish a nationwide network on ARM and hold a seminar with all stakeholders on ARM. DG took it positively and instructed his staffs to organize this seminar in October. Lutful also informed Sharif uddin Ahmed, President of BARMS, on 20th, and asked him to hold a meeting for sharing his experiences of the Congress in Seoul and to decide on further steps for the development on ARM. Finally Lutful met Professor Mahbubar rahman of Rajshahi University to discuss with him the outcomes of the Seoul Congress and made plans to meet the Minister on cultural Affairs to discuss with him ARM in Bangladesh and to seek his support for establishment of the ARM Institution.


Archives management at Birmapur Degree College, visit of Florus Geraedts and Elias Kanchon on 9 January 2016
July 30, 2016, 7:13 pm
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At the start of his office, in 2012, principal Md. Farhad Hossain of Birampur Degree College (BDC) took the initiative to build ARCHIVES MANAGEMENT in his institution. He is an outstanding example of how to use both his knowledge as well as his organizing capacity to introduce archives as a tool of managing information and communication in his college organisation. On 9th of January 2016 Florus Geraedts and Elias Kanchon of Bangladesh Archives & Records Management Society (BARMS) and Friends of Archives Bangladesh (FAB) visited BDC and discussed archives management and development of the archives network in Bangladesh with principal Farhad Hossain. They were impressed with the archives level at BDC. Present were too Md Jahurul Islam (above, left), lecturer English, and Md Shafiqul Islam (above right), lecturer in History. All can contribute to help establish the Archives Training Institute Bangladesh (ATIB) and participate as trainer in archives management.

academic vubonDSCN0975

1st International Archives Day (IAD) in Kishoreganj, 9 June 2016
June 12, 2016, 11:36 am
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For the first time in history International Archives Day (IAD) was celebrated in Kishoreganj, 9 June 2016. Twenty-five participants were meeting in front of District Commissioners office & were standing with banner on the road for 30 min (see pictures). After that the participants moved to the office of Kishoreganj History & Archaeology Auditorium. Programme started on 14:30pm to end with Iftar at 17:00pm. It was organized by Amin Sadi & supported by Elias Kanchon of BARTICK. In the meeting of IADB the importance of archives & records & their preservation was discussed. Specifically it was about:
1. What are Archives?
2. What are the sources of Archives?
3. What are archival materials?
4. What is the different between Archives & Archeology?
5. What is the actual condition of Bangladesh Archives on national and international level?
6. What are interesting interesting example from Kishoregonj & Bogra?
7. What is the importance of archives and records in your personal life?
8. What is the importance of archives & records for national life & planning (hospitals, schools, union digital centers)?
9. “Better Data – Better Life” campaign.
Some of the participants:
1. Information officer, Abu Zaffor, Joyshiddi Union Parishod Ex-chairman Md. Gaishuddin,
2. Kishoregonj History & Heritage Preservation Parishad Vice-President Journalist Nazrul Islam Khairul
3. Journalist Abul Kashem, Shatabdir Konto
4. Poet Md Asraf Ali, Shatabdir Konto
5. Better road Kishoregonj Assistant Secretary journalist Shofiq,
6. Information Workers, Md. Ibrahim Sagor, Md. Fazlul Haque and especially Dr. Hira Mia,
7. Students, Md. Masum Billah, Tazin, Numan Sabid, Mostufa Kamal.
The meeting was recorded and will be published “Shatabdir Khonto” journal on 10 June 2016 .



In search of documents about the Portuguese in Bengal. Visit to Portuguese National Archives, Lisbon, by Florus & Sigfried, 9 May 2016
June 8, 2016, 10:26 pm
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On 9 May Florus and Sigfried visited National Archives of Portugal (Torre de Tombo), Lisbon. We did a preliminary research in collections about Portuguese colonial government in India: “Governo do Estado da Índia”. Our conclusion after this first introduction is that documents are available to contribute to our knowledge about European colonial rule in India / Bengal. Of special interest are:

1.     Administração Ultramarina (Overseas government)
–       Junta da Real Fazenda do Estado da Índia (period 1580 – 1828; inventory)
–       Livros das Monções (1605 – 1699; catalogue)
2.     Documentos em Bengali (Documents in Bengal language)
3.     Jesuítas na Asia (Jesuits in Asia)
4.     Cartographia (maps)
5.     Corpo chronologico século 16 – 17
(Chronological documents 16th – 17th century)
6.     Archivo Historico Ultramarino (Overseas historical archive)

My suggestion is to start doing some introductory research of your own on: = simple research
or = advanced research
with specific keywords
Some documents are digitized, so you can research them from your own computer / laptop. For example Livros das Monções  (books of the monsoons = books of the seasons) are digitized and you can research and read when doing:
Step 1. (base de dados digitarq)
Step 2. (
Livros das Monções)

If you have specific questions related to your research you can write to .Also contact Sigfried by

International Archives Day in Bangladesh, 9 June 2016
June 6, 2016, 9:41 pm
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As you know 9 June 2016 is the International Archives Day. The theme of this year is Archives, Harmony and Friendship.

BARMS is jointly organizing the Day with the National Archives THROUGH a Round Table Discussion. You are cordially invited to attend the Round Table Discussion.

Members of Transparency International Bangladesh (TIB), Team for Energy and Environmental Research (TEER), Bondhushova Prothom Alo  and others, like Bangladesh Legal Aid & Services Trust (BLAST) should participate in this important meeting.


Suggestions for International Archives Day Bangladesh, 9 June 2016
June 2, 2016, 10:38 pm
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The theme of the International Archives Day is “Archives, Harmony and Friendship”, see

For Bangladesh Archives Movement you may think of this:

Use of Archives will be helpful in creating political life where citizens have access to government information, in local government, in educational life, in healthcare. That will help create more openness of information; that makes people and rulers of Bangladesh more willing to respect politics, government agencies and ……. each others! This will contribute to more harmony and friendship in public life. Which is a key factor in democracy. Real reliable land registry will contribute to peace among family members, because many families now are all the time torn apart because of CONFLICT about land rights and disputes about hereditary positions.

More interest in archives, Good Governance and Democracy – think of growing concern about Right To Information and Right To Know – will result in empowering local democracy, peaceful political life. Here we can also expect more peace and harmony from publishing history BASED ON ARCHIVES related information.

IADB 9 June 2016

– Right To Information & Archives is Right To Know!
– Better Data Better Life!
– Know your Archives / Know your History / Know your Region / Know your Country!
– Know your Archives / Know your zela, upazela, union parishad!

– National Archives Bangladesh: receive MORE VISITORS / RESEARCHERS; invite pupils and students; restore exhibitions in Divisions; open the 16 District Collectorate Record Rooms.

– Open Day in National Archives Bangladesh in Agargaon.
– Open Day on Archives in Sardah Bangladesh Police Academy in Rajshahi;
– Open Day in Heritage Archives Bangladesh History in Rajshahi, Kazla Gate;
– Local Archives Movement in Kishoreganj, Shatabdir Konto;
– Local Archives Movement in Birampur / Dinajpur;
– Local Archives Movement in Bogra / Shibganj.

To be discussed with BarmS, FAB, Bondhu Shova, BARTICK, Lutful Haque, Fazle Mir, Elias Kanchon, Hasan Mahmud, Prof Mahbubur in Kazla Gate Rajshahi, Jayanti Rani Basak, Archives teacher in RU ISLM department; Dr Mezbah, Archives teacher in DU, ISLM department.