Meeting of BARMS Executive at Asiatic Society, Dhaka, 1 June 2018
May 30, 2018, 9:58 pm
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A meeting of the Executive Committee, BARMS, is convoked by Professor Sharif uddin Ahmed, acting president. It will be held on Friday 1 June 2018 at 4 PM at the Office Room of the Asiatic Society Heritage Museum, 1 Secretariat Road, Nimtali, Dhaka -1.

The main purpose of the meeting is to discuss organizing the observation of the International Archives Day Bangladesh (IADB) 2018. The meeting would also discuss the overall position of BARMS and end with_ Iftar_from Chowkbazar.

Agenda :
1.       Confirmation of the proceedings of the last meeting
2.       Observation of the International Archives Day 10 June 2018
3.       Memorandum of Understanding (MOU) with four other members
to set up an Institute of Archival Studies
4.       Registration of BARMS under the Society’s Act
5.       Fund Raising
6.       Miscellaneous


ON ARCHIVES @Jessore Government City College, Jessore Town, 13 january 2018
January 27, 2018, 10:49 pm
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“Jessore Government City College, situated in the heart of Jessore town, is one of the oldest and leading colleges in the South Bengal as well as in the country. This college has achieved a prestigious position in the history of education of the nation”, (from:
Florus Geraedts and Elias Kanchon visited this college on the 13th of January to give a training on record keeping and archives management. Subjects of the training:
1. Records and archives as essential and significant part of a nation’s information resources
2. Role and function of these records and archives in society:
    a) basic tool for government planning
    b) rendering good service to the public
    c) prove of citizen’s rights
    d) enhancing transparency and accountability
    e) historical research and debate
3. Management of records and archives (filing, storage, appraisal, arrangement and description, etc.)
4. Open floor / questioning
Total amount of participants: 112, teachers, staffs and Students of JGCC:

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Meeting of BARMS Executive at ISLM Department Dhaka University, 14 October 2017
October 16, 2017, 9:24 pm
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Before the meeting of the BARMS Executive at 4 PM, Elias Kanchon had a network meeting at The International University of Business, Agriculture & Technology (IUBAT), Uttara, Dhaka. Participants were Monowara Sarwar & Kohinur of the Library Department, Rabiul Islam, special Aid to the Vice-Chancellor of IUBAT, and Shohag of EEE Lab. Discussion was about archives planning at IUBAT, contributions to the International Conference on Archives & Records Management (ICARM) on 24 February 2018, Rabiul’s newly established Politechnical Institute in Nilphamari, Jaldhaka (by his NGO Oasis for Posterity) and his plans to establish training on Right to Information & Archives by OfP in Nilphamari, Jaldhaka, together with Florus Geraedts and Sigfried Janzing, and finaly how to strengthen the Archives Movement.
Meeting of the Executive of BARMS took place from 4 PM till 6 PM and was all about planning of the second ICARM on 24 February 2018.
1. Options of the title of the conference: Archives is Past, Present, Future” or “Archives in the Digital World”
2. It was decided that ICARM 2018 will be a two days conference with local and international speakers, discussion, seminars and a cultural programme
3. Co-organizers are the Ministry of Cultural Affairs and Dhaka university ISLM Department
4. Suggested Chief Guests: Asaduzzaman Noor, Minister of Cultural Affairs of the GOB (1st day of the conference) and Abul Maal Abdul Muhith, Finance Minister of the GOB (2nd day of the conference)
5. Date of ICARM: 24 February 2018 (date of Establishment of BARM Society was 24 February)
6. Invitations to 30 speakers from Australia, Canada, India, Malaysia, Netherlands, Nepal, Srilanka, UK, USA
7. Funding, think of: GOB, BARMS, SWARBICA, ICA-FIDA, Netherlands BARM, IRMT.
8. Two new committees were established for reasons of organizing ICARM:
        1. A Financial Committee
        2. An International Committee.
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Meeting of the Executive of BARMS, 23 September 2017, National Museum, Dhaka
October 1, 2017, 8:12 pm
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Abstract of the Minutes of the meeting:

1. Decision to organize an International Seminar on Archives Past, Present and Future in February 2018 (2nd ICARM – International Congres on Archives & Records Management).
2. Decision to organize a workshop on Archives and Records Management in this month of October
3. Decision to organzie a meeting with cultural secretary to discuss the monitoring of  records management all over the country and hand over the letter to the cultural secretary issued from MOPA.
4. Organize an inspection visit to Dhaka Collectorate Record Room.
5. Discussion on establish of an Archives Training Institute Bangladesh (ATIB) for Archival studies.
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Right to Know Day, 28 September
September 5, 2017, 7:32 pm
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Wouldn’t it be a good idea for tbe Archives Movement Network Bangladesh to prepare the celebration of the 28 September 2017: Right To Know Day? Archives are basic tool for Right To Information and Right To Know.

See for example: IID celebrated the International Right to Know Day on 28 September 2016 with a RTI awareness rally. The Institute of Informatics and Development
(IID) joined the Information Commission and other organisations to celebrate the day with a morning rally in Dhaka. Honorable Minister of Information Hasanul Haq Inu MP, Chief Information Commissioner Professor Dr. Md. Golam Rahman, local government representatives, NGO representatives and common citizens attended the rally. IID colleagues attended the rally that was held at the National Museum in Dhaka. IID is a public policy institute promoting evidence-informed inclusive policy. IID is registered as a nonprofit institute in Bangladesh under Section 28 of the Companies Act 1994.

Visit 21 August to Bhola, Barisal Division, by Elias Kanchon and Shahedul Chowdhury for Archives awareness programme
August 29, 2017, 10:59 pm
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1. Visit to Fozilatunnessa Government College
We started our program at Fozilatunnessa Government College meeting shortly with College principal Samsul Alam for a discussion on archives and archives management. College Principal introduced us with the College record-keeper to learn more about management of College’s archives. What we discovered after meeting the record-keeper was:

There is still no awareness about ARCHIVES and Record Management systems. There were some files, which files had no date and no file access code. The Registrar and Record keeper wanted to know from us more about the system of Archives Management. This is an important step because expressing this wish by the registrar is the same as expressing the need for training in Archives and Archives management which is the start of awareness!

College Principal suggested us for next programmes to bring with us a Government – given letter of introduction or certificate.

2. Visit to Bhola Municipality
As our next step we went to the Municipality of Bhola in order to meet with staffs of the so called Room of Certificates (Birth registration, Tax collecting, Land registration) and documents service. We saw their documents systems and talked about storage of original documents, specially in hard copy form. Our first findings of this visit:

There was no real Archives Room (repository), they just were using a room as a sort of “store house” to put in their Documents. There was still lack of awareness about system and method of Archives & Record Management. And important to note: there was no connection with the National Archives of Bangladesh in Agargaon, Dhaka to transfer records in the future.

3. Meeting with members and journalists of the Bhola Pressclub
After the programme at Municipality of Bhola, we went to the Bhola Press Club and met and discussed with Mr. Khoslo. He is working as Press Club Office Assistant. We collected the cell phone numbers of Pressclub President, General Secretary and the Prothom Alo
Journalist Mr. Niamol with whom we had a meeting of 30 minutes. After that, he shared all Pressclub members names, pictures,  e-mail adresses and contact cellphone numbers. We got a complete list of key-persons.

4. Meeting at the Bhola Pressclub with Umme Ema’s youth group
We met with all members of Umme Ema’s youth group at the Pressclub Hall for meetings for a first training / discussion about the need of archives and archives management:
Explaning essential archival questions:
1. What are Archives?
2. What is the relationship between Archives and Good Governance.
3. How can we preserve our documents as archives
4. Importance of  archives for government, Non-government organization (NGO), as well as for our Personal Life.
5. Why to use Archives for Right To Information of citizens, for research and writing decent / reliable history, for planning hospitals and schools, for environment control, producing reliable original and powerful archival documents for these reasons.
6. Elias gave 3 practical examples:
1. Archival documents in Netherlands about the building of the Jamuna Bridge.
2. Cricket as started in Kishoreganj.
3. Touhid Hasan Moyna Bhai in bogra, about his Family Archives and feelings.
7. The amount of Archivists needed in Bangladesh as well as according to international standards.
8. Bangladesh Medical & Dental Council (BM&DC) requirement that all Medical Colleges & Hospitals must have their own Archives Repository and Archivist staffs. Without this the BM&DC will not give any permission for establishing such a hospital & medical college. We know this information also from Florus and from Shamim, since 2 years archivist of the Dr Gazi Mizan Medical College and Hospital in Khulna
8. Especial lecture about the importance of archives as tool for the RTI Act. How helpful archives are as tool for RTI for giving power to the citizens.

All participants were quite happy about the lectures of Elias and Shahedul which were finalized with an important OPEN FLOOR DISCUSSION with the young leaders with remarks like:
1. Archives management and Right To Information and Good Governance is a very much sensitive matter, we should know more and more about it.
2. While acquiring more knowledge about Archives and Information in Society and Government the young persons like in Umme Ema’s group and other local groups of the Archives Network should visit schools, hospitals, health care centers, local government offices etc. and start discussions with the staffs about use and management of the Archives.
3. These visits will enlarge the awareness of the importance of archives and records and the GROWING NEED for taking BETTER CARE for these archives and records.
4. Connection is needed of the members of Archives Network with Local Government on Archives and discuss use of Archives by the media (local newspapers and TV channels) and specially with local Pressclub.
5. Archives are tool of real development of our country Bangladesh, archives are needed for real use of the Right To Information Act of all Government officials and VERY IMPORTANT, of ALL Citizens. Archives will be the sources for good quality of Research and writing of our History. Archives as a tool also will help and improve general management by government, schools, colleges, private enterprises and specially improve the planning.

If our Archives Network members find any problems in Archives management and use they can get in contact with coordinating persons in Archives Network. Elias gave the participants the book “60 Questions on NGO – Archives” and the  RTI leaflet, explaining about the Right To Information, RTI act 2009,  written by Lutful Haque and Azizul Rasel.
Meeting finished at 03:15 PM

After the Program we returned to our Hotel, took rest and went to the restaurant for taking our lunch. In the evening we started our return journey from Bhola to Dhaka by launch.

By: Elias Kanchon & Shahedul Chowdhury

Preparing awareness programmes on Right to Information & archives management with local groups in Rajshahi, Bhola, Kishoreganj, 26 July 2017.
July 30, 2017, 10:07 pm
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Elias Kanchon visited the National Archives of Bangladesh (NAB) to talk to Deputy Director of NLB, Jamal Uddin and Ali Akbar and Elias Miah, NAB archivists. Elias discussed with Ali Akbar an Archives Awareness Program in Rajshahi in August or September. Ali Akbar, when invited by Elias Kanchon, told that he is interested to accompany as trainer the archives team (Elias Kanchon, Fazle Mir, Shahed, Hasan Mahmood) while going to the Rajshahi Archives Programme. Elias Miah also showed interest in such a programme.

In afternoon Lutful Haque received Elias Kanchon at Prothom Alo office for delivery of banner and posters to use for local Archives Programmes. Lutful supports, stimulates and inspires Elias Kanchon. Elias also met with Khair Millat, Matin and Meher Afroz in the Library and documentation department of Prothom Alo. Khair knows a lot about Right to Information, archives management and history and supports local archives programmes as Matin and Meher also do. They showed interest in joining these local archives programmes in Kishoreganj (with Himo Paribahan), Bhola or Rajshahi. In August or September such a local programme could be arranged was their conclusion.

Elias also discussed this with Shahed. Florus advises Elias to invite also (at least informing about these programmes) Motalib of Bangladesh Police Academy in Rajshahi, Shamim of Dr. Gazi Mizan Hospital in Khulna, Niher Roy in Kishoreganj, Halima Afroz of the NAB Reading Room, Tofael Ahmed and Yousuf Shikdher (both have got archives experience in Prof. Mahabub’s  Heritage Archives in Kazla Gate, Rajshahi).

In the evening Elias met Shahed to discuss about organizing the Bhola Archives programme in August. Also Elias and Shahed had contact with Umme Ema in Bhola.  Furthermore Elias and Shahed discussed about preparing of the Skype meeting in August, with Sharifuddin, Lutful Haque, Sigfried Janzing and Florus Geraedts for organizing this Bhola programme.

After meeting Shahed, Elias Kanchon visited Dr. Sharifuddin in his home in Uttara sector 7,  20.30 – 22.30 PM. Good discussion and Dr. Sharif told about a big company (like Squire) having communicated with Dr. Sharif about their wish and plan to start real Archives Management and to make a complete Archives Developing plan: needed manpower, materials, building, digital archives management and hard copy (paper documents) archives management. Dr. Sharif asked Ali Akbar of NAB to make such a plan for Archives Management Development. Elias Kanchon suggested to Dr. Sharif uddin to make such an Archives Management Development Plan with Fazle Mir and Ali Akbar and specially for DIGITAL Archives with Sarwar Morshed, who is an expert on Digital Archives. Florus suggested also to get in touch with Md Samsur Rahman Tuhin for this reason.

Lutful advises Elias Kanchon to take the 6 weeks Archives Course in Delhi at the National Archives of India School for Archival Studies (S.A.S.). Dr Sharif also suggested to Elias Kanchon to read Salma Islam’s book on Archives.